Orchard Jobs Office, Procurement Administrator Position at *SCAPE CO., LTD.

Job Info

Company	*SCAPE CO., LTD.
Position	Office, Procurement Administrator
Region	Orchard
Career Level	Senior Executive
Work Experience	3 years
Qualification	Advanced/Higher/Graduate Diploma, Diploma
Type of Work	Contract
Specialization Required	Manufacturing, Purchasing/Material Mgmt
Minimum Salary	SGD 2.000
Maximum Salary	SGD 5.700

Key Tasks and Responsibility areas:

A)    Office Admin functions

• Supports company operations by maintaining office systems, equipment and replenishment of pantry inventory and upkeep the maintenance of the entire office. Works with suppliers and vendors to procure office supplies.
• Maintains office services by organizing office operations and procedures, controlling correspondence, reviewing supply requisitions, and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Recording of budget and expenditures for the team.
• Supports all HR administrative duties.
• Supports the planning and execution of projects, conferences, and other off-site meetings, work collaboratively with other colleagues to ensure backup coverage and take on other ad hoc responsibilities that may be assigned from time to time.
• Plan, schedule and support organisational wide events such Townhall, Teambuilding events, etc.
• Responsible to be the point of contact for all office matters, couriers, letters etc

B)    Secretariat support

• Produce accurate, properly formatted documents and reports, frequently under tight time constraints, and provide a range of administrative support (e.g., travel scheduling, file organization, expense report submission, accounting administration) while maintaining a high level of integrity and discretion in handling confidential information.
• Manage logistics and car booking requests for visiting guests, arrange meeting room bookings and printing services.
• Responsible for all meeting schedule of Executive Director / Deputy Executive Director.
• Completes operational requirements by scheduling and coordinating meetings and appointments and performing clerical tasks such as minutes writing.

C)    Procurement administration

• Provides support for procurement claim and expenses submissions for the company.
• Provides support for procurement claims and expenses submissions and calendar scheduling of Executive Director and Deputy Executive Director.

Knowledge and Experience:

• Minimum in Diploma in Business Administration or equivalent
• Possess at least 1 to 3 years’ experience in administration or secretarial works
• Excellent written and verbal communication skills
• Has good interpersonal and communication skills
• Ability to communicate with all levels of an organisation
• Is positive, analytical, motivated, self-starter and has problem-solving skills
• Able to work independently as well as a team member to meet deadlines and work well under pressure
• Meticulous and has outstanding organisational and planning skills
• Ability to multi-task and prioritize tasks under tight timelines

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Company Description

Company Info

• Industry: Non-Profit Organisation / Social Services / NGO
• Registration No.: 200712761D
• Company Size: 1 - 50 Employees
• Average Processing Time: 29 days
• Benefits & Others: Dental, Medical, Regular hours, Mondays - Fridays, Casual (e.g. T-shirts)